Fleet Administration and Support Officer (9-12 months Maternity Leave Cover)

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Council Depot

Transport Management & Repair

£28,142 - £31,537

Fixed-Term

19 Aug 2026

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Fleet Administration and Support Officer (9-12 months Maternity Leave Cover)

About The Role

An exciting opportunity has arisen for a Fleet Administration and Support Officer to join our Transport Repair Unit (TRU) on a fixed-term maternity cover contract.

Supporting the Council's fleet operations, you will help provide an efficient, effective and professional administration service to ensure our fleet remains compliant, maintained and available to support frontline services across the Borough.

Your duties will include:

Supporting the day-to-day administration of the Transport Repair Unit.
Processing driver defect reports and supporting workload scheduling.
Ordering vehicle parts and maintaining accurate records.
Process, code and reconcile invoices relating to fleet operations, ensuring accurate allocation of costs, prompt payment processing, and compliance with financial procedures.
Liaising with suppliers and third-party contractors regarding repairs, MOTs, tachograph appointments, LOLER inspections and other compliance requirements.
Maintaining electronic fleet records and uploading compliance documentation.
Monitoring stock levels of parts and consumables.
Producing and maintaining servicing, inspection and calibration schedules.
Recording vehicle off-road information and communicating updates to service managers.
Supporting the production of fleet performance information and key performance indicators (KPIs).
Promoting health and safety and ensuring compliance with Council procedures and standards

About You

You will be an organised and methodical administrator with excellent communication skills and the ability to manage competing priorities in a busy operational environment.

We are looking for someone who has:

Excellent administrative, numerical and ICT skills.
A helpful and professional approach when dealing with customers, suppliers and colleagues.
The ability to balance conflicting priorities and meet deadlines.
Strong organisational skills and attention to detail.
A flexible approach and willingness to support a variety of tasks.
The ability to work effectively as part of a team.
A commitment to providing a high-quality service and getting the job done well.

Experience within a fleet, transport, workshop or operational administration environment would be advantageous but is not essential

About Us

We aim to attract, develop and retain the very best people to carry out the work required. In return, you would be joining a well managed Council. We offer a great pension scheme, authorised parking, flexible working and a car lease scheme to name a few of the benefits of working for us. We take pride in receiving feedback from others who say we are a friendly and professional organisation.

For an informal discussion on the above post please contact Laura Aylett, Streetscene Service Development Manager on 01329 824467

Fareham Borough Council is committed to being a disability inclusive employer and in order to support this commitment we are proud to be part of the Government's Disability Confident scheme demonstrating that we will provide a fair and equal route to employment with the Council. Being part of the scheme means we proactively seek to address inequality for those with disabilities by challenging attitudes towards disability, increasing understanding of disability and removing barriers to disabled people and those with long-term health conditions.

Local Government Reorganisation (LGR)

As part of Local Government Reorganisation, current plans will see us combine with Portsmouth City Council and the borough councils of Gosport and Havant and parts of East Hampshire and Winchester district councils to form a new, larger unitary authority for South East Hampshire.

We are working towards an implementation date of 1^st April 2028, known as vesting day, subject to Parliamentary approval. Until then, we remain focused on maintaining continuity, supporting our workforce, and continuing to deliver excellent services to our residents throughout the transition to the new unitary authority.

This is an exciting time to join us, offering the opportunity to contribute to organisational transformation, develop your career, and help shape future services for our communities.

More information about Local Government Reorganisation can be found on our website https://www.fareham.gov.uk/local_government_reorganisation/intro.aspx.

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